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File Naming Suggestions

For ease of handling and to help avoid production issues, you must be certain to limit your digital image file names to no more than 24 characters. There are several reasons for this; for one thing, prints made on our Noritsu 32 digital photographic printer, include back printing of your order number, file names and other data, but each line of text is limited to 24 characters.

Photos with longer file names will be truncated and the back printing may become useless for image identification. In addition, the workstation software will only display the first 24 characters of the file name, making it nearly impossible to identify the file with longer designations.

Shorter names are usually preferable, so resist the urge to add the complete text of the event name and date to every file. This information can be part of an event folder name which contain the images.

To avoid the problem of creating complex filename paths, you should create a folder in the root directory of your computer and label it something like “Digital Photos”. This will help you identify the location of your image files and you can easily create a shortcut on your desktop for easy access to your files. When you want to save new images, you simply create a new sub-folder for each event WITHIN your main “Digital Photos” directory. Place the new images inside this new event folder and the result will be significantly shorter path/filenames for each image. This will greatly simplify assembling orders and will neatly organize all of your events, and make it easier to locate files if your computer is connected to a network.

Do not include any of the following characters in the name of image files:

/ ? : * . ! @ # $ % ^ & ” ‘ , | or any special characters EXCEPT standard alphabetical or numerical characters with a “dash () or “underscore ( _ ). Because image files are often handled in a relational database system, there are often “reserved” special characters used as field delimiters or instruction codes within the database files. Their inadvertent use in the file name can cause problems with our printing software and produce unexpected and sometimes catastrophic results. You should also use only a single period (.) in the file name. Most computer systems expect any characters that follow a period to be a file extension type. Some software will not open files with any of these illegal characters.

Written by Dave Smith

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